NECA Bylaws

The by-laws are being rewritten to reflect current and future mission of the Network of Episcopal Clergy. 

 

By-laws of the Network of Episcopal Clergy Associations (NECA)
2013
Preamble
The Network of Episcopal Clergy Associations (NECA) changed its working name from the National Network of Episcopal Clergy Associations (NNECA) on January 23, 2013 to better reflect the international work and mission of the Episcopal Church. The official name of the organization will still be National Network of Episcopal Clergy Associations (NNECA) but its AKA will be Network Episcopal Clergy Associations (NECA) until the Board of NECA takes the necessary steps to change it.
The Network of Episcopal Clergy Associations, hereafter referred to as the NECA, is a federation of diocesan Episcopal Clergy that includes both group and individual members whose specific and primary purposes are to:
a) affirm the importance of the ordained ministry,
b) provide the mutual support that brings strength and growth,
c) enable clergy to use creatively their own power to help themselves, and
d) promote increased professional excellence.”
“FASST” is an acronym that describes the five areas in which NNECA works to fulfill its purpose: Fellowship, Advocacy, Support, Spirituality, and Technology.

Article I: Members
1. Association Membership shall be open to associations composed of bishops, priests, and/or deacons of the Episcopal Church (and their spouses, when allowed by a local association’s by-laws).
2. Individual membership shall be open to all ordained clergy of the Episcopal church living in diocese or areas where no active member association exists.
3. Admission of a member association or an individual member shall be contingent upon the payment of annual dues.
4. The annual dues shall be set from time to time by the Annual Conference and are due and are payable on or before March 1st of each year or as arranged with the treasurer of NNECA, and are to be accompanied by a list of names and email addresses of all the ordained clergy for whom dues are paid.

ARTICLE II: The Board and Officers
1. The Board shall consist of the President, Vice President, Past-president, and no more than nine (9) Directors.
2. The officers of NECA shall be the President, Vice President, Past-president, the Secretary, and the Treasurer.
3. Each year the Annual Meeting shall select a President-elect also referred to in these By-Laws as the Vice President to serve for a one-year term as President-elect and for a one-year term as President effective at the next Annual Meeting. In years in which the General Convention meets, and when the Annual Meeting is held in conjunction with the General Convention, the new President shall take office on September 1st following the Annual Conference. Following his or her term as President, the immediate Past President shall serve a one-year term on the Board.
4. The Secretary and Treasurer shall be elected annually by the Board. If the Secretary and/or Treasurer is elected from among the Directors, no vacancy shall be considered to exist on the Board. Directors thus elected to serve as Secretary or Treasurer will still be entitled to only one vote, and will continue to serve on the Board as long as the term of Director to which they were originally elected. The Secretary or Treasurer who is not a Director may serve no more than three consecutive one-year terms and shall be entitled to voice but no vote at Board meetings (or Annual Conferences).
5. Each Annual Meeting shall elect two (2) Directors to serve three (3) year terms.
6. Annually, the Board may elect one additional Director for a one (1) year term.
7. In the case of a vacancy in the office of the President, the Vice President shall assume the office until the vacancy is filled for the rest of the unexpired term by the next Annual Meeting.
8. In the case of a vacancy on the Board of any Director or officer other than the President, the Board shall have the power to fill that vacancy with an appointee, who shall serve until the vacancy is filled for the rest of any unexpired term by the next Annual Meeting of NECA.
9. Any officer or Director may be removed for misconduct or neglect of duty by a majority vote of the Annual Meeting, or a three-fourths vote of the remaining Board members.
10. New officers and Directors begin their terms at the end of the Annual Meeting at which they are elected (unless that Annual Meeting is held in conjunction with General Convention, when they assume office on the following September 1) and serve through the Annual Meeting at which their successors are elected.
11. No individual Board members shall hold more than one office at a time. No Director completing a full three-year term shall be eligible for immediate re-election as a Director. No President or Past-president of the Network shall be eligible for immediate re-election to the Board.
12. The board may invite a Bishop to serve as an advisor to the Board for 1 year.

ARTICLE III: Duties of Officers and Directors
1. The President shall convene and preside at all meetings of the Board and the Annual Meeting, implement and administer the goals set forth by NECA, and act as chief spokesperson of NECA.
2. The secretary shall keep and distribute minutes of all meetings of the Board and the Annual Meeting, receive and issue correspondence, and sign legal documents when required.
3. The Treasurer shall maintain an up-to-date list of all ordained clergy for whom dues have been received, keep an account for all funds of NECA, and at every regular meeting of the Board and the Annual Meeting, shall make a report of the receipts and distribution of all funds.
4. It is a working Board of Directors, and the other Directors shall, from time to time, be assigned responsibilities by the President.

ARTICLE IV: The Annual Meeting
1. In each calendar year there shall be an Annual Meeting to be held on date(s) chosen by the Board. The Annual Meeting may be held in the form of a conference or may employ any of the current forms of electronic meetings available. If it is a conference, a minimum of ninety (90) days written notice is to be given to all members stating the dates, time, place and any registration fee.
2. Each dues-paying member shall be entitled to a vote whether voting is a part of a conference or whether voting is done electronically.
3. A majority of Members being present shall constitute a quorum for the Annual or Special Meeting. However, any member association or individual member for whom dues have not been paid by Meeting date shall not be allowed to participate or vote in the Meeting except by an affirmative 2/3 vote of the Members at the Meeting.

ARTICLE V: The Board
1. The Board shall have general supervision of the affairs of NECA between its Annual Meetings, fix the time and place of its own meetings, make recommendations to NECA, and shall perform such other duties as are specified in these by-laws. Six (6) members of the Board being present shall constitute a quorum for Board Meetings.
2. Unless otherwise ordered by the Board, its regular meetings shall be held at least semi-annually. Special Board meetings can be called by the President and shall be called upon the written request of four members of the Board.
3. At least once each calendar year, the Board may meet for purposes of review of NECA goals, meetings with the Episcopal Church Center and Church Pension Fund staffs, and planning for the Annual Meeting and such other business as the Board deems necessary.
ARTICLE VI: COMMITTEES
1. Such committees shall be appointed by the President as the President and the Board shall from time to time deem necessary to carry on the work of NECA. The President shall be an ex-officio member of all committees except the Nominating Committee, but may also appoint one or more Board members to the committee to serve as liaison with the Board.
ARTICLE VII: Parliamentary Authority
1. The rules contained in the current edition of Robert’s Rules of Order: Newly Revised shall govern NECA in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order NECA may adopt.

ARTICLE VIII: Amendment of By-laws
1. These by-laws, or any standing rules of order adopted by the Conference, can be amended at any Annual or Special Meeting of the Network by a two-thirds vote, provided that the proposed amendment is submitted to that Meeting in writing.

THE STANDING RULES OF
THE ANNUAL MEETING
The Rules of the Conference shall follow those found in the most recent edition of Robert’s Rules of Order, Newly Revised except where other procedure are provided by the NECA Charter or By-laws or by the following rules or upon the ruling of the Chair or with the two-thirds majority vote in the affirmative for suspension of the Rules.
Rule 1: Order of Business
The first order of business will be to approve the agenda or schedule for the business of the Meeting, and to grant seat and voice to those in attendance who are not members of an Association or individual member of NECA.
Rule 2: Material for the Record
All reports and other material for the permanent record or printed proceedings shall be in writing and, immediately on presentation, shall be sent to the Secretary.
Rule 3: Nominations
a) Nominations for each office to be filled at the Meeting shall be written upon a paper provided for that purpose and posted in a conspicuous place so that those attending have free access to it.
b) Before the vote is taken, those nominated may be identified or introduced to the Meeting to be sure those attending the meeting know for whom they are voting, but no nominating speeches are to be made.

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